One list to review everything the AI prepared
AI runs triage your CEO's inbox and calendar every hour, but their work lands as rows in a database. Reviewing it means digging through pages.
Before and after.
At an executive coaching firm, scheduled AI runs were already triaging the CEO's inbox and calendar, drafting replies and proposing meeting times. Everything they produced landed as rows in Notion, so reviewing it meant digging through pages, and the team needed to trust that nothing would go out without a person saying yes.
- AI output buried in database rows
- Cards only made sense to one person
- No single place to say yes
- One list sorted by urgency
- Approve, redo, snooze or undo in seconds
- Nothing sends without a person
What we built, step by step.
AI runs prepare the work
Every hour, scheduled AI runs triage the inbox, watch the calendar, draft replies and propose times, each leaving a card.
One list by urgency
Everything shows up in one list sorted by Now, Today and This week. Titles start with a verb and quote the actual ask.
Decide in seconds
Each card says who it is about, what happened, what is done and what is needed. Approve, redo, snooze, or undo before the next run.
Safe by design
A health strip shows if each run is on time. The app only writes drafts and decisions, logs every action, and has one off switch.
From busywork to running on its own.
The problem
At an executive coaching firm, scheduled AI runs were already triaging the CEO's inbox and calendar, drafting replies and proposing meeting times. Everything they produced landed as rows in Notion, so reviewing it meant digging through pages, and the team needed to trust that nothing would go out without a person saying yes.
What we built
We built a web app that turns the AI's work into one list sorted by Now, Today and This week, with each card explaining who it is about, what happened and what is needed. A person can approve, pick an option, redo with a note, snooze or undo, and the app can only write 4 fields, with every action logged and one switch that turns all buttons off.
What changed
Decisions take seconds because each card carries its own context, so anyone on the team can act. The CEO's own feedback turned an early decorative design into a plain task list organized by who acts next.
Built in-house by our founder, before or alongside Workchestra. Names and numbers in the screens are samples; the results are real.
Want this for your team?
A free 20-minute call with the founder. We will tell you honestly if it is worth automating.